Xero Bookkeeping and Accounting Support
Award-winning Xero Bookkeeping Support for NZ Small Businesses
Behind on your books, your Xero's a mess, or GST has you stressed?
Virtual Mel - Business Admin Solutions helps small New Zealand businesses and sole traders get their Xero sorted and keep it that way, with practical support for bookkeeping and accounting, GST, reporting, tax returns, invoicing and day-to-day financial admin, so nothing falls behind.
Based in Taupō and working with businesses across New Zealand, we support a broad range of clients including charities, tradies, health and safety businesses, and service-based providers.
Bookkeeping and Accounting expertise that makes running your business easier
When your bookkeeping is accurate and your Xero is running properly, it is easier to stay compliant, understand your cash flow, and make confident business decisions.
Virtual Mel gives you practical support behind the scenes so you can spend less time buried in admin and more time focusing on your business.
Whether you need ongoing monthly support, help catching up, or one-off assistance to sort out your systems, we tailor our bookkeeping and accounting support to suit the way you work.
Virtual Mel can help with your everyday bookkeeping needs as well as year end accounting compliance and NZ tax returns
If you do not see exactly what you need, get in touch. Virtual Mel can tailor support to individual business needs and can also help with one-off tasks and projects.
Everyday Xero
Bookkeeping Support
Xero set ups
Get your Xero file set up right from day one so everything runs smoothly.
Xero trainings
Learn how to use Xero confidently in these are 1:1 training sessions - so you’re not reliant on your accountant for every question. Sessions are recorded so you can refer back at anytime.
Bank reconciliations
Keep your bank accounts tidy, compliant and up to date so you always know where your cash is.
Accounts payable
Stay on top of bills so suppliers are paid on time and relationships stay strong. This service includes the processing of your bills into Xero.
Invoicing and quotes
Get invoices and quotes out faster so you’re paid sooner and don’t miss opportunities.
Reporting
See clear numbers each month so you can make better decisions with confidence.
Compliance and Year End
Accounting Support
Financial statements
Receive clear year-end financials so you understand how your business is really performing.
Tax returns
Have your returns prepared correctly and on time, so you stay compliant and avoid IRD stress
Rental returns
Prepare and lodge your rental returns. Keep your rental property tax tidy so you claim the deductions you’re entitled to.
IR 413s for home-based educators
Prepare your IR413s accurately and on time, helping you stay compliant and keep your tax records in order.
GST returns
Never miss a GST deadline and stay compliant without last-minute scrambling.
Xero audit
This is a full comprehensive Xero audit which includes flagging any errors or corrections that need to be made. As part of this Xero audit you receive a comprehensive report. If you need help implementing any of these corrections we can also assist.
Who's it for
Virtual Mel works with a diverse mix of small businesses and sole traders. Our experience spans many sectors, including building and construction, infrastructure, finance, education, trades, and not-for-profit, and many more.
Our support is designed for the NZ business owner who is ready to outsource their accounts to the experts, and who is looking for practical, accurate Xero bookkeeping and accounting support that keeps their business compliant.
Charities &
Not-for-Profits
Accurate, up-to-date books and clear financial reporting keep your organisation on track and give your board the confidence of reliable data for every decision.
Tradies
Business Support
Cash flow, invoicing, and reconciliations can get away from you fast when you are on the tools. We help keep your Xero accurate and your year end compliance sorted without the stress.
Health &
Safety Providers
Regular invoicing, supplier payments, compliance reporting, year end accounts all handled properly so your books are accurate and your tax obligations are met, on time.
Service-based
NZ Businesses
When you are focused on clients, bookkeeping often falls behind. We help keep your Xero up to date and get you through year end confidently so you always know where your business stands.
Sole Traders &
Small Ltd Companies
From everyday bookkeeping through to your IR3 and financial statements, we help sole traders and small companies stay on top of their books and get year end sorted without the last-minute panic.
If your books are behind, your Xero file is not quite right, or you are unsure whether your GST and reporting are where they should be, we can help get things back on track.
See what Virtual Mel's clients have to say..
Virtual Mel has helped many small business owners in New Zealand with their Xero Bookkeeping and Accounting needs.
From Xero set up and training to day-to-day bookkeeping, GST returns, EOFY accounts, and more!
Veronica
Xtract - Virtual Assistant Services
"I received Xero training from Mel, and it was an excellent experience.
Mel was exceptionally clear in explaining the steps and made sure to cover all the areas I was interested in."
Annie Romanos
ADHD & Neurodiversity Coaching
"Mel and her team were referred to me and helped complete an overdue tax return in a quick and thorough manner - which included fixing a frustrating and costly systemic error.
Highly recommend!"
Sharne Schuster
"I am so grateful for Mel at Virtualmelbas and what she has done for me, completing my taxes. I was so overwhelmed being a new small business and had no idea what I was doing. After a few emails and explaining my business and what was happening, not only did she support me to pay thousands less in tax but it was done at a really fair price! Thank you so much!"
Why work with Virtual Mel?
Virtual Mel provides clients with an all-encompassing approach to Xero bookkeeping and GST support, woven into a wider business admin service so you get far more than basic data entry.
Mel brings extensive business and bookkeeping experience to your business, and with Angela (an accountant) on the team, Virtual Mel can offer wraparound support across your entire business.
A blend of day-to-day bookkeeping compliance, accounting expertise for your end of financial year requirements, and streamlined project and job admin means you can even add in specialised guidance with Mel's trusted Business Advisory Services!
Your business is in safe hands
25+ Years Admin & Bookkeeping Experience
Xero Certified Adviser
+ Xero Silver Partner
NZQBA
Bookkeeper of the Year 2025
ICNZB
Certified Bookkeeper
NZQBA
Qualified Bookkeeper
The outcomes Virtual Mel's clients experience
Good bookkeeping gives you more than tidy records. It helps you stay compliant, reduce stress at tax time, and get a clearer view of how your business is performing.
With the right support in place, you will be confident in business has:
Increase in Xero Accuracy
Know your numbers are coded correctly, your receipts are stored, and your Xero is handled.
Compliance Assurance
You will know your business is compliant with IRD requirements.
Accurate GST Returns Filing
GST returns are filed on time, GST is accounted for correctly, especially with rules & regulations changing.
Improved Visibility & Cashflow
An accurate, up-to-date Xero gives you a snapshot of how your business is performing, so you can make informed decisions.
With the right support in place you will also:
Save Time & Reduce Your Accounts Overwhelm
Save Time and Reduce Overwhelm
Outsourcing your accounts, invoicing, reconciliations, and admin reduces your daily workload.
Reduce Costly Mistakes
Avoid errors and mistakes caused by not knowing the rules, or last-minute panic.
Ultimately, leading to:
Feeling confident About your Numbers
You'll feel confident about your numbers, and our expertise often means you save money too.
Spending more time...
Doing the things you're good at, the things you love, and the reasons you went into business in the first place.
Bookkeeping Packages
Bookkeeping Basics
Sometimes all your need is a helping hand to keep your bank accounts reconciled and up to date.
Includes:
Bank reconciliations (1-2 bank accounts)
Matching your bank transactions to the bills, invoices, and receipts already processed in Xero, so everything ties out and your accounts stay accurate.
Excludes:
Software subscription fees
Add-ons:
GST Returns
Invoicing support
Extra bank accounts
Xero Health Check
Xero Training & Set Up
Clean up / catch up work
Advisory or strategy work
End of year Accounts / Tax Return
Sole Trader Starter
Idea for sole traders who want to free up time and stay on top of their bookkeeping without doing it all themselves.
Includes:
Bank Reconciliations (1-2 Bank Accounts)
Bank Reconciliations
Accounts Payable - bill/receipt processing
Accounts Receivable - invoicing support
Monthly Financial Reports
Excludes:
Software subscription fees
Add-ons:
GST Returns
Extra bank accounts
Xero Health Check
Xero Training & Set Up
Clean up / catch up work
Advisory or strategy work
End of year Accounts / Tax Return
Small Ltd Company Starter
Perfect for registered companies that want reliable bookkeeping support and clearer financial visibility.
Includes:
Bank Reconciliations (2-5 Bank Accounts)
Bank reconciliations
Accounts Payable - bill processing
Accounts Receivable - invoicing support
Monthly Financial Reports
Excludes:
Software subscription fees
Add-ons:
GST Returns
Additional bank accounts
Xero Audits
Payroll
Xero Training & Set Up
Clean up / catch up work
Advisory or strategy work
End of year Accounts / Tax Return
Extra Admin support
Other bookkeeping and accounting packages are also available to suit your business needs.
Frequently asked questions
Do you only work with Taupō businesses?
No, whilst we are based in Taupō, we work with small businesses and sole traders right across New Zealand.
Can you help if my Xero is already set up?
Yes, we can review and tidy up your existing Xero file, or simply take over your bookkeeping from where you are now.
Do you help sole traders and companies?
Yes, we support sole traders, partnerships, and registered companies with bookkeeping, GST and accounting support tailored to their needs.
Can you help at end of financial year too?
Yes, we can prepare your accounts and financial statements at the end of financial year.
Ready to get on top of your books?
If you want practical, award-winning Xero bookkeeping and accounting support from a Taupō-based team working with businesses across New Zealand, let's talk.
Book a discovery call and find out how Virtual Mel can help you get your books running smoothly, stay compliant, and feel more in control of your numbers.
Virtual Mel-Business Admin Solutions
Get award winning support for your Small Business in Bookkeeping, Accounting EOFY, Admin & Automation and
Business Advisory.
Services
Contact:
Email: mel@virtualmelbas.co.nz
Phone: + 64 27 295 3800
Taupo, New Zealand
